CLUB POLICIES

1. Introduction & Purpose
Participation in the Pemberton Volleyball Club (PVC) is a privilege and an opportunity to
represent the values of our community, our club, and Volleyball BC. As an athlete in the PVC
15U program, you agree to uphold the highest standards of behavior, effort, and respect. This
agreement outlines your responsibilities as a player, teammate, and ambassador of the sport.

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2. Attendance, Commitment & Priority
All athletes are expected to make volleyball their athletic priority for the duration of the club
season. Consistent attendance, effort, and focus are key to team and individual development.
Expectations:
- Attend all scheduled practices, tournaments, and team meetings.
- Notify your coach at least 24 hours in advance if you are unable to attend a session.
- Arrive on time, properly dressed, and mentally prepared for training.
- Participate fully in warm-ups, cool-downs, and recovery sessions.
- Respect the commitment made by teammates and coaches by maintaining consistent
engagement throughout the season.

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3. Athlete Conduct & Behaviour
PVC athletes are expected to uphold the values of respect, discipline, teamwork, and
sportsmanship at all times. Your actions represent the entire club, whether in competition, at
school, online, or in the community.
You agree to:
- Treat coaches, teammates, opponents, officials, and parents with respect.
- Display positive body language and communication.
- Accept coaching feedback without argument.
- Support your teammates and foster a positive team culture.
- Refrain from bullying, harassment, or discrimination of any kind.

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4. Training & Performance Expectations
PVC is dedicated to athlete-centered development. Players are expected to bring their full focus
and effort to every training session. This includes being physically prepared, mentally engaged,
and willing to learn.

Athletes agree to:
- Follow the training plan and respect coaching decisions.
- Maintain physical conditioning and proper nutrition outside of team activities.
- Get sufficient sleep and recovery between practices and tournaments.
- Ask questions and seek guidance to improve understanding and performance.

5. Academic Balance
Academic achievement remains a priority. Players are expected to manage their time effectively,
ensuring they fulfill both school and volleyball commitments. Coaches will support athletes in
balancing academics and sport, provided communication is timely and respectful.

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6. Communication & Respect
Effective communication is essential. PVC enforces the '24-hour rule'—concerns about playing
time, coaching decisions, or conflicts should be discussed calmly, and only after a 24-hour
reflection period following a game or practice.
Communication Chain: (see Communications and Complaint Resolution Policy in the PVC
Handbook.

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7. Travel, Representation & Public Conduct
When representing PVC at tournaments or events, athletes are ambassadors of the club and
community. Appropriate behavior, punctuality, and adherence to team rules are mandatory.
Guidelines:
- Athletes must remain with the team during travel and competitions.
- Curfews set by the coaching staff must be followed without exception.
- Athletes are responsible for their uniforms and personal gear.
- No visitors are permitted in athlete hotel rooms unless approved by coaching staff.
- Athletes are expected to demonstrate maturity, respect, and sportsmanship at all times.

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8. Social Media Policy
Athletes are expected to use social media responsibly. Posts or comments that are offensive,
disrespectful, or damaging to the reputation of PVC, Volleyball BC, or teammates will not be
tolerated.
Athletes agree to:
- Avoid sharing confidential team matters.
- Refrain from posting photos, videos, or comments that may embarrass or harm others.
- Use social media to promote positivity, teamwork, and club pride.

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9. Health, Safety & Injury Protocol
Athletes must report all injuries, illnesses, or mental health concerns promptly. The safety of each
player is the club’s top priority. Concussion symptoms or injuries require immediate removal
from play and medical clearance before returning.

10. Substance Policy

PVC enforces a zero-tolerance policy for drugs, alcohol, vaping, tobacco, and performance-
enhancing substances. Violations will result in disciplinary action and may lead to suspension or

dismissal from the program.

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11. Disciplinary Process
Disciplinary measures ensure accountability and fairness. The following steps may be used
depending on the severity of the issue:
1. Verbal warning and discussion with the coach.
2. Written notice outlining the issue and expected correction.
3. Meeting with the Club Director, athlete, and parent/guardian.
4. Temporary suspension from practices or competitions.
5. Removal from the program for repeated or severe violations.

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12. Media Release & Publicity
By signing this agreement, the athlete and their parent/guardian grant Pemberton Volleyball Club
permission to use photographs, videos, and likenesses of the athlete for promotional, educational,
and social media purposes related to the club’s activities. This includes website, social media,
newsletters, and print materials.

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13. Player Commitment Statement
As a member of Pemberton Volleyball Club, I understand that being part of this team is a
privilege. My actions, effort, and attitude affect not only my own experience but also that of my
teammates and coaches. I commit to upholding the club’s mission, adhering to Volleyball BC and
Volleyball Canada’s Safe Sport guidelines, and representing the Pemberton Volleyball Club with
pride and professionalism.