CLUB POLICIES
Pemberton Volleyball Club Parent Code Of Conduct
1. Purpose
Pemberton Volleyball Club (PVC) recognizes the vital role parents and guardians play in
supporting their child’s development as both an athlete and a person. This Code of Conduct
ensures that parents, guardians, and families model the values of respect, integrity, and
responsibility that are central to the culture of PVC, Volleyball BC, and Volleyball Canada.
2. Core Expectations
Parents and guardians agree to uphold the following expectations while participating in or
attending any PVC-related event, including practices, tournaments, meetings, and travel
activities.
- Demonstrate respect and courtesy toward athletes, coaches, officials, volunteers, and other
spectators.
- Model positive behavior and emotional control, understanding that athletes learn best through
example.
- Refrain from coaching from the sidelines, criticizing officials, or arguing with referees or
tournament staff.
- Trust and support the coaching staff’s decisions regarding player development, playing time,
and team strategy.
- Encourage your child to communicate directly with their coach to build accountability and
confidence.
- Adhere to all policies outlined by PVC, Volleyball BC, and Volleyball Canada.
3. Communication & Conflict Resolution
Effective and respectful communication is essential for a positive club culture. PVC enforces the
24-hour rule to allow time for reflection before addressing concerns about games, coaching
decisions, or conflicts. See Communication and Complaint Resolution Policy in PVC handbook
for more information
Procedure:
1. Encourage your athlete to speak directly with their coach regarding concerns.
2. If the issue remains unresolved, a parent-coach meeting may be arranged (after 24 hours) by
written email request at: pembertonvolleyball@gmail.com and will be attended by no fewer than
two coaches.
3. If additional support is required, the concern may be brought to the Club Director (Ulla Clark
4. Issues of safety or harassment should be reported immediately to the Club Director or
Volleyball BC Safe Sport Office.
4. Financial Responsibilities
Parents and guardians are responsible for all fees associated with their child’s participation in the
PVC program. Payment schedules, deadlines, and refund policies are set by the club each season.
By signing this agreement, you acknowledge:
- Full responsibility for all team and club fees by their specified due dates.
- Understanding that fees cover coaching, facility rental, uniforms, and tournament costs.
- Refunds may only be issued under extraordinary circumstances (e.g., medical withdrawal,
relocation), and are subject to review by the Club Director.
5. Sideline & Spectator Behavior
Parents and spectators are expected to uphold the principles of fair play and good sportsmanship.
Negative interactions, verbal abuse, or unsportsmanlike behavior will not be tolerated.
Expectations:
- Cheer positively and respectfully for all athletes.
- Avoid comments directed at officials or opposing teams.
- Refrain from shouting instructions or undermining coaches during games.
- Accept that officials, coaches, and players make mistakes and learn through experience.
- Support the emotional well-being of your athlete by emphasizing effort, improvement, and
teamwork.
6. Travel & Supervision
When traveling to tournaments or away events, parents and guardians share responsibility for
ensuring athlete safety and respectful behavior. All travel arrangements must comply with
Volleyball BC’s Safe Sport and Rule of Two policies.
Guidelines:
- Parents/guardians must complete required travel permission forms for all away events.
- Athletes must remain under team supervision and adhere to team schedules and curfews.
- Parents acting as chaperones are expected to model leadership and maintain professional
boundaries.
- Alcohol, tobacco, and drugs are strictly prohibited at all club events.
7. Safe Sport & Respect in Sport
PVC is committed to the principles of Safe Sport and the Responsible Coaching Movement
(RCM). Parents and guardians are encouraged to complete the Respect in Sport for Parents online
module provided by Volleyball Canada.
All families are expected to:
- Promote open and observable environments.
- Support equitable participation and inclusion.
- Encourage athletes to report any concerns related to safety, bullying, or harassment.
- Uphold the values of integrity, honesty, and respect at all times.
8. Disciplinary Process
Failure to adhere to this Code of Conduct may result in disciplinary action at the discretion of the
Club Director and coaching staff.
Possible actions include:
1. Verbal or written warning.
2. Meeting with Club Director to review behavior.
3. Temporary suspension from attending practices, games, or events.
4. Removal from the program for repeated or severe violations.